School Receptionist/Administrative Assistant

Number of Hours: 

26.5 hours per week

Monday to Thursday 8.15 am – 1.15 pm

Friday 8.15 a.m. – 3.15 p.m.

The hours are fixed to suit the timings of the school day

Contract Type:

Part-time, permanents, Term Time Only

Closing date for applications -

Midday 28th February 2025

Interview Date:

5th March 2025

Following the retirement of one of our current school office team members, we are seeking to appoint a new, enthusiastic, dedicated and highly organised School Receptionist/Administrative Assistant to join the Oak Tree team. The successful candidate will play a crucial role as the welcoming face of Oak Tree Primary School, creating a positive first impression for children, parents, staff, governors and visitors.

We are a large primary school, with approximately 215 children on roll.  We are a happy, friendly, caring and busy school where we seek to go ‘Beyond Expectations’ in all we do.  We are part of the Aspire Multi-Academy Trust – a small group of primary schools who share the same ethos and vision.  Our core purpose is the Profound Personal Development of our children.  We have a clear ‘Values Based’ approach to learning and through our exciting and creative curriculum, both in and out of the classroom.

This position requires someone with strong administrative experience (preferably in a school setting), who can work under pressure handling interruptions calmly, with a cheery manner! Alongside being the first point of contact for all visitors and telephone enquiries, the role involves general administrative duties supporting the welfare of our children (e.g., attendance administration, managing school dinners, orders/payments), dealing with first aid incidents, managing supplies, maintaining records, and communications.

We are looking for someone to join the Oak Tree Team who not only has the skills and competencies for this role, but equally important, we are looking for someone who takes care and pride in their work, who respects confidentiality, a team player, someone who has integrity and someone who is trustworthy.

It sounds like a big job – it is, but you will find great job satisfaction, supported by a friendly, energetic, committed staff, super children and an ethos of care and challenge.  What’s most important is the desire to be a part of a team that genuinely cares about their community and the experiences they create for the young people that walk through their doors every day.

There is no doubt Oak Tree is a great place to be. There are happy and enthusiastic children, energetic and hardworking staff, a highly supportive community of parents and carers and a committed Governing body.

If you think our school sounds like the place for you, we would really like to meet you and we would strongly encourage candidates to visit the school prior to applying for the job.

To arrange a visit to come and look around the school or if you would like to discuss any aspect of this position further, please contact the School Business Manager, Mrs Taylor on 01623 458261 or ctaylor01
@oaktreelane.notts.sch.uk

Completed application forms should be returned by email to Mrs Claire Taylor (ctaylor01@oaktreelane.notts.sch.uk)

Aspire Multi-Academy Trust is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment and undergo appropriate checks. All posts in or school are subject to an enhanced Disclosure and Barring Service check. The school welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation.

Site Manager

Type of vacancy - Permanent

Work pattern - Full Time

Location - Oak Tree Primary School, Mansfield, NG18 3PJ

Salary or Hourly Rate -NJC Grade 4 point 8 £25,992

37hrs per week, 52 weeks (Working pattern to be agreed)

Due to the retirement of our current Site Manager, we are looking to appoint a friendly and approachable Site Manager who is willing to take care of our school site.

Your role will be to ensure the academy is a welcoming and safe environment for all our children, young people and staff. Applicants should be able to work cooperatively with all members of the school community but also have the skills and knowledge to independently maintain high standards of cleanliness and maintenance throughout the site.

We are a lively and creative team who require a confident and determined Site Manager to join our school and enjoy working with an extremely dedicated group of staff and governors.

Previous experience of this type of work would be advantageous although a substantial hand-over will be provided. Ideally you will have a degree of commitment and knowledge in regard to ensuring a safe and healthy environment for staff, pupils and visitors to the school. 

We are looking for someone who:

•    Strives to be the best, having high expectations of themselves and their work

•    Is well organised and demonstrates real commitment to team working

•    Is reflective of their own practice and prepared to use their initiative

• Has excellent organisation skills and a willingness to be flexible
• Has a keen eye for detail to ensure a first class schedule of maintenance is implemented.
• Has some understanding of Health and Safety Requirements

Responsibilities and accountabilities

Corporate Responsibilities:

• To ensure that the responsibilities of the role are carried out in a way that reflects the vision and values of the Trust.
• To be aware and observe all policies, procedures and working practices and regulations, and in particular comply with policies relating to Child Protection, Equal Opportunities, Health and Safety, Confidentiality, Data Protection and Financial Regulations, reporting any concerns to an appropriate person.
• To contribute to a culture of continuous improvement.
• To comply with all reasonable management requests.

Key Responsibilities

• Monitor and operate within the school maintenance budget as allocated by the governing body of the school; to support and advise the responsible person setting the maintenance budget and maintenance plan.
• Assist with the determination of medium and long term strategies for building maintenance.
• Administration of building related matters of maintenance, repair, servicing, etc.
• Effective supervision and directive advice to the NCC cleaning staff and caretaking staff, to maintain records of timesheets, attendance records, etc as required.
• Liaison with contractors, obtaining quotations and supervision of contractors on site, ensuring compliance with H&S regulations and quality control of the work carried out.
• Undertake regular inspections of the site, buildings and plant, recording necessary repairs, obtaining estimates and contacting contractors.
• Record all deliveries and maintain the required information in the log books/stock cards, ensure adequate supplies are maintained to meet the needs of the establishment and the cleaning staff.
• Support the review and implementation of H&S policies and procedures within the establishment.

Generic Responsibilities

• Ensuring security of the premises together with its contents.  Attending to the intruder alarm where applicable.  Boarding up and making the buildings secure following acts of vandalism.  Key holder responsibility.
• Attending to the heating & lighting of the premises and ensuring that the required temperatures are maintained.
• Ensure that the boiler plant equipment, heater cabinets, are cleaned and maintained and faults reported.
• Attend to the heating of the premises at the weekends during the approved winter period when necessary and required.
• Cleaning of designated areas in the establishment (and maintenance of high standards in these areas) including overhead kitchen canopies, removing graffiti from internal and external surfaces.
• Ensure that all exterior hard surfaces including artificial/turfed areas are kept clea, including emptying litter baskets, cleaning of drains and gulleys, salting and de-icing of had surface areas during the winter months and moving of snow to ensure access to the premises.
• Carrying out porterage duties as and when required.
• Available and attend to the requirement of the hirers of the premises for the purpose of evening and weekend lettings.
• In cases of emergency outside the working week e.g. intruders, fire, floods etc to attend for such as required.
• Undertake other reasonable duties (with competence and experience) as requested, in accordance with the changing needs of the organisation.

In return we can offer you:

•    Fantastic opportunities to work within a successful school 

•    Excellent Continual Professional Development opportunities that will support the growth of the role

•    Resources and support to enhance your provision

•    A hard-working and extremely supportive team of school staff

Further information and an application form can be found on the school website or by contacting Mrs Claire Taylor on ctaylor01@oaktreelane.notts.sch.uk

Visits to the School are welcome.

Closing date 24th February 2025 at 12:00 p.m.

Interviews will take place on Friday 28th February 2025.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and we expect all staff to share this commitment and undergo appropriate checks.

Oak Tree Primary School is committed to safeguarding and promoting the welfare of all our students and all posts are subject to enhanced DBS with children’s barred list checks.

Relief Midday Supervisors 

We seek to appoint a caring and patient person who is able to contribute to providing a happy and safe lunchtime environment for our pupils.

The role is suitable for those who genuinely have a passion for working with children and who are able to work between 12.00pm and 1.10pm*, throughout the term time (*6.25 hours per week).

Applicants will have previous experience of working with young people, either in an academic setting or as a voluntary worker. You will be committed to personal learning and development, and have a sincere commitment to sharing our long-term aims and drive for continuous improvement. In return, we will offer you a professional and supportive team and a genuine opportunity to develop.

This role is very significant in our school and it is therefore important to recruit the right people with the right attitudes. We are looking for enthusiastic and focused staff who are resilient to the day-to-day pressures that a school environment can bring.

Oak Tree Primary School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Therefore, the successful candidate will be required to undergo an enhanced DBS check and other vetting procedures including the provision of two good references.

To express interest please contact the school office on 01623 458261.